Circle Agent Trainer
Configure your AI support assistant
Features
Turn each thing the bot can do on or off — applies to chat and phone

When a feature is off, the bot declines that kind of request right away — before asking for any information. Use this to launch gradually.

General Questions
Policy questions, contact info, plans, and other general help.
Subscription-Specific Questions
Looking up a customer's own account — plan, status, billing, address.
Missed Deliveries
Reporting a missed, late, or damaged magazine.
Phone: transfer / escalation number
When a call needs a person — the caller asks for one, the 3-in-90-days credit limit is hit, a disabled feature is requested, or the agent can't resolve it — the phone agent transfers the call to this number. Leave blank to disable transfers.
Requires Deploy → Phone to take effect on calls.

Chat changes take effect immediately (customers may need to reload the widget). Phone changes require a Deploy → Phone to update the assistant.

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Business Hours
Used when the phone agent transfers a caller (Eastern time)
When the agent transfers a caller to a person, it checks these hours. If it's after hours, it tells the caller to leave a message and someone will call back tomorrow. Leave all days unchecked to always transfer normally.
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Pricing
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Delivery Info
ℹ️
Extra Knowledge
Import / Export
Back up your configuration or load a saved one

Export saves all your training — identity, knowledge, FAQs, and behavior rules — to a file on your computer. Import loads a previously exported file back in.

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Knowledge Base
Drag FAQs into folders to organize
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Agent Identity
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Tone Sliders
😊 Friendly👔 Professional
Slightly Friendly
⚡ Brief📖 Detailed
Mostly Brief
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Agent Rules
✏️
Custom Instructions
Add specific rules one at a time
No custom instructions yet.
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Chat History
All customer conversations with AI grading
No chats yet.
From
To
Channel
Courier
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Volume by Channel
How many calls, chats, and website submissions the system handled
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Transfer Rate by Week
% of calls transferred to customer service each week (accumulates over time)
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Call Reasons
Why callers called (from each call's after-call analysis)
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By Reason
Reports that got a credit or redelivery
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Resolution
How interactions ended
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All Outcomes
Includes ineligible / referred
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Lookup Friction
Account-find success by method
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By Courier
Damaged vs not-received
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Conversations by Label
Chat topics
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Trend Over Time
Reports handled per day
Notes: Analytics cover interactions since event logging went live (they don't back-fill older history). "Reports" counts only interactions that received a credit or redelivery. "Referred to CS" reflects outcomes where the bot pointed the customer to a human; a caller simply asking for a rep mid-call is handled on the phone side and isn't counted here. "Conversations by label" is captured for chat; phone/website interactions appear mainly as missed-delivery.
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Redelivery Requests
Submitted redeliveries — export the current week's CSV for the courier
No redelivery requests this week.
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Credit Log
Billing extensions issued for missed deliveries
No credits issued yet.
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Failed Redeliveries
A redelivery was on file, but the customer said it still never arrived
None recorded.
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Configure Missed-Delivery Rules
Times, dates, and limits for how reports are handled
Lakewood redelivery window
A this-week Lakewood miss gets a redelivery inside this window; outside it, it's credited. (Eastern.)
From to
Damaged / wet redelivery window
A damaged Lakewood report gets a redelivery inside this window (usually opens earlier).
From to
Credit cutoff
Reports older than this many weeks are rerouted to customer service. (0 = this week only · 1 = through last week · 2 = through 2 weeks ago.)
weeks
Credit limit
Most credits a subscriber can get automatically before being rerouted to customer service.
credits within days
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Scheduled Messages
During a date/time window, replace the normal credit message with a custom one (e.g. a Yom Tov issue)
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Find a subscriber
Look up by email or phone, then issue a credit or redelivery
Email or phone number
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Add / update a user
Saving an existing email updates that user, including their password
Name
Email
Password
Role
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Current users
Passwords are shown so you can share them if forgotten
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Call Logs
Phone call recordings, transcripts, and summaries
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Website Form Submissions
Missed-delivery reports submitted through the website form
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